Privacy Policy (EN)

Privacy Policy

Last updated: 01.01.2025

1. Introduction

Welcome to our Privacy Policy. At Linnik IT, your privacy is paramount. This policy informs you of the measures we’ve put in place to protect the personal data you share with us, especially when you register for early access on our platform hosted on AWS Lightsail.

2. Data Collection

We collect and process the following user data:

  • Email addresses for early access registration to Mr. Chamberlain. These are retained solely for providing access and not used for other marketing purposes.
  • Google Calendar data, including events, to provide scheduling and organizing functionalities. We do not store any Google Calendar data. We access the calendar only to schedule new events and lookup events for a specific day when asked. We do not store the retrieved raw information after processing the user request.
  • User interactions with Mr. Chamberlain via Telegram, which are processed to enhance user experience. These interactions are:
    • Automatically summarized to maintain a maximum of 1600 words of context
    • Stored in a vector database for efficient retrieval
    • Automatically pruned when exceeding token limits
    • Deletable at any time using the /reset command
  • Documents and media shared with Mr. Chamberlain for long-term memory storage (only with explicit user consent)

3. Data Usage

The data we get is used to:

  • Provide personalized scheduling and event organization in Google Calendar.
  • Enhance user experience by offering intelligent appointment scheduling through Mr. Chamberlain.
  • Ensure the security of our form submissions via Google ReCaptcha v3, which may set cookies on your browser for this purpose.
  • Maintain conversation context through our vector database system.
  • Process and store user-approved long-term memories.

4. Data Sharing

We process user input with:

  • Telegram for message processing through Mr. Chamberlain.
  • OpenAI ChatGPT to generate responses for user interactions. We do not share user data with any other third parties.
  • AWS deployed in the EU for hosting and data storage.
  • Google for Google Calendar integration.
  • Pinecone deployed in AWS in the EU for vector storage.

5. Data Storage and Security

We implement multiple layers of data storage and security:

  • Technical logs are retained for 30 days and then automatically deleted
  • Conversations are stored in two forms:
    • Short-term memory: Complete recent messages
    • Long-term memory: Summarized conversations in vector database
  • Vector database storage:
    • Uses embeddings for efficient retrieval
    • Automatically deduplicates similar content
    • Implements score-based filtering for relevance
  • User-controlled deletion through bot commands
  • Secure AWS infrastructure in EU region

6. User Rights

As per GDPR, you have the right to:

  • Access the personal data we hold about you.
  • Correct any inaccuracies in your data.
  • Request the deletion of your data.
  • Withdraw consent at any time.
  • Object to the processing of your data.
If you’ve registered on this site, you can also request to receive an exported file of the personal data we retain.

If you have concerns regarding the processing of your personal data, please contact us at support@mrchamberlain.eu.

7. Privacy Commands

Mr. Chamberlain provides the following privacy-related commands:

  • /privacy – View our privacy policy
  • /reset – Delete your conversation history
  • /delete – Remove specific stored content (use as reply)
  • /settings – Manage your privacy preferences
  • /summary – View your stored conversation context

8. Consent Management

Mr. Chamberlain implements a privacy-first approach, requiring explicit consent for specific features:

  • Google Calendar integration requires OAuth authorization
  • Long-term memory storage requires confirmation before storing content
  • Voice message processing requires consent for transcription
  • Image generation requires consent for prompt storage
  • Document processing requires approval before analysis
You can withdraw consent at any time using the appropriate commands or contacting support.

9. Policy Updates

We regularly review and update this privacy policy to ensure it accurately reflects our data handling practices and complies with relevant regulations. Major changes include:

  • Addition of privacy-related commands
  • Clarification of data storage practices
  • Enhanced consent management
  • Detailed vector database usage
Users will be notified of significant changes through the bot and on our website.